Understanding invoices and how they work
Think of an invoice as your official handshake after a job well done. It's more than just a receipt: it's a clear and professional way to show your customer what they're paying for, how much they owe, and when payment is due.
Whether you deliver handmade products, offer services, or manage freelance work, you need a fast and professional way to bill your customers. This is where Facturar helps.
For example:
Meet Laura, who runs a small freelance design studio. After completing a logo for a client, she uses Facturar to quickly create an invoice. She includes the project name, her fee, and any extra charges for additional revisions. The invoice clearly shows the total due and the deadline. She then shares the invoice directly with her client.
With Facturar, invoicing is instant and simple. No spreadsheets or confusion. Just clear, fast communication and quicker payments.
Invoice flow at a glance
How to create an invoice with Facturar
Open Invoices from the top menu to start creating an invoice.
In the Logo section, upload an image (PNG, JPG, SVG) or enter your brand name.
The invoice number is generated automatically, but you can customize it. You can also change the INVOICE title.
In Sender, enter your details. Fill in Bill to with the client's information. Tooltips help you in each field.
Enter the date, payment terms (e.g., Net 30) and a phone number if you wish.
In the items table, add description, quantity, and unit price. Click + Add item for more rows or use Tab.
To add discount, taxes, or shipping, use the buttons below the summary. Switch between percentage and fixed amount with the swap icon.
If the client has already paid part, enter the amount in Amount Paid. Outstanding Balance updates automatically.
In Notes and Terms, you can add extra details such as payment conditions or bank information.
If you have a payment link, enable it and paste the URL. The Pay now button will appear on the PDF.
Use the Currency selector to choose the currency. The form will update automatically.
When finished, click Download PDF to get your professional invoice.
Facturar saves everything in your browser as you type, so you can close the tab and continue later.
System requirements
For the best experience, use the latest version of any modern browser. Older browsers may have limited features.
If you have issues, make sure the following features are enabled:
- JavaScript
- Local storage
- Secure connection (TLS 1.2 or higher)
We also recommend:
- Minimum screen resolution 1280 × 720
- Stable internet connection
- Keep your device and browser updated
If you have questions or issues, contact our support team.
Where are your invoices stored?
Every invoice you create in Facturar is saved directly in your browser's local storage. This is faster and more private. Nothing is copied to our servers.
If you clear your history or local storage, you will lose your invoices forever. We cannot recover them.
After generating the PDF, download it and save it in a safe place (cloud, external drive, etc.).
Soon you will be able to optionally save invoices in the encrypted cloud, to access them from any device. Your data will remain confidential.
For more details about privacy and security, see our terms of use.
Need help or want to suggest a feature?
Your feedback drives our development. If you see a problem, have a question, or an idea to improve Facturar, let us know.